AI Receptionist for Real Estate -
Capture Every Lead
In real estate, speed wins. The agent who responds first wins 70% of leads. VoiceCharm answers every call - sign calls, portal inquiries, after-hours buyers - qualifies them instantly, and books showings on your calendar.
Sign calls convert at 3x the rate of online leads, but most agents miss them during showings or open houses. Our AI real estate receptionist captures every call with full buyer/seller qualification, so you never lose a hot lead to a faster competitor.
$200 refundable if it does not book you appointments. No contracts.
The Real Cost of Missed Real Estate Calls
Every agent knows this pain. Here is what happens when calls go unanswered.
Sign Calls During Showings
You're showing a property when your phone buzzes - a buyer calling from your yard sign two streets over. By the time you call back, they've already scheduled with the listing agent.
Hot Sellers Go to Competitors
A homeowner ready to list their $600K house calls three agents. The first one to answer books the listing consultation. That is $18,000 in commission - gone because you were on another call.
After-Hours Buyer Leads Lost
70% of buyers browse listings at night. When they call about a property at 9 PM and get voicemail, they call the next agent on the sign. Morning callbacks rarely recover the lead.
Open House Follow-Up Overload
After a busy open house, you have 15 sign-in sheets to follow up on. Meanwhile, incoming calls from new leads go unanswered. You are too busy nurturing to capture.
Portal Leads Need Instant Response
Zillow and Realtor.com leads contact 3-5 agents simultaneously. Studies show the first agent to respond wins the client 78% of the time. A 5-minute delay kills your chances.
Hiring an Assistant Costs $40K+
A full-time assistant costs $40,000-$55,000 per year, only works business hours, and takes time off. VoiceCharm is $299/month, works 24/7, and never misses a call.
Why Real Estate Agents Choose VoiceCharm
Capture Every Sign Call
Sign calls convert at 3x the rate of web leads. VoiceCharm answers instantly, qualifies the buyer, and books a showing before they call the next agent.
Buyer/Seller Qualification
AI detects intent (buyer, seller, renter, vendor), captures pre-approval status, timeline, price range, and neighborhood preferences. Hot leads get transferred live.
Instant Showing Booking
Books property showings and listing consultations directly on your calendar with travel time buffers. Zoom or in-person - your choice.
CRM Integration
After every call, leads are created in HubSpot or Follow Up Boss automatically - tagged with source, property, and intent. Full transcript and recording attached.
The Numbers: Real Estate ROI
Here is what recovering just a few missed leads means for your income.
$9,000
Average commission (3% on $300K sale)
78%
Of leads go to the first agent who responds
5-8
Missed calls per week (typical agent)
Capturing just 1 extra buyer or seller per month =
$9,000+/month in recovered commissions
VoiceCharm costs $299/month. One closed deal pays for 2+ years of service.
Two Configurable Call Flows
Ring-You-First (Failover to AI)
Incoming call: Simulring your cell/office for 12-20 seconds.
If you answer: live connection with optional whisper - "Lead from Main St listing."
If you miss: AI answers, qualifies, books, and sends the lead package via email.
Schedule-aware: immediate AI pickup during showings; extended ring at your desk.
AI-First (Forward Hot Leads)
AI answers every call, qualifies the lead in natural conversation.
Hot leads: instant live transfer with whisper. If unavailable, AI books a showing.
Warm leads: summary via email + CRM record created automatically.
Best for high-volume agents who want every call pre-qualified.
A Saturday Afternoon Without VoiceCharm vs. With It
Without VoiceCharm
You're hosting an open house from 1-4 PM. Five calls come in:
- A pre-approved buyer calling from your yard sign across town
- A homeowner wanting to list their $450K house
- A relocating family asking about the neighborhood
- Two portal leads from Zillow inquiries
All five go to voicemail. The seller calls another agent. The sign caller books with someone else. You call back Monday - too late.
With VoiceCharm
All five callers reach your AI receptionist instantly:
- Sign call buyer gets showing booked for Sunday at 11 AM
- Seller lead gets listing consultation scheduled for Monday
- Relocating family gets their questions answered + showing booked
- Zillow leads qualified and added to your CRM with full notes
You leave the open house with 5 qualified leads and 3 appointments already on your calendar.
How It Works for Real Estate
Your AI real estate receptionist is live in 15 minutes.
Set Up Your Real Estate Profile
Configure your service areas, property types, and qualification questions. Set up buyer vs. seller routing, pre-approval checks, and urgency detection.
Connect Your Calendar and CRM
Link Google Calendar or Cal.com with travel buffers between showings. Connect HubSpot or Follow Up Boss for automatic lead creation after every call.
Start Capturing Every Lead
Go live. Sign calls get answered. Showings get booked. Seller leads get consultations scheduled. You get email summaries with full context - focus on closing, not chasing.
"I was missing sign calls during showings every single day. VoiceCharm captured 14 qualified buyer leads in my first month - two of them closed. That's $18,000 in commissions from calls I was sending to voicemail."
Jennifer M. - Realtor, Top 5% RE/MAX, Miami FL
Lead Qualification & Routing
Intent Detection
The AI identifies whether the caller is a buyer, seller, renter, or vendor, then routes accordingly with tailored questions.
Key Signals Captured
- Price range and neighborhood preferences
- Pre-approval status and timeline
- Property address or MLS # (if about a listing)
- Urgency level (viewing today, next week, just browsing)
Automated Actions
- Book a showing via Cal.com/Google Calendar with travel buffers
- Schedule listing consult (Zoom or in-person)
- Live transfer for hot sellers and high-urgency buyers
- CRM entry in HubSpot or Follow Up Boss with full context
Real Estate AI Receptionist FAQ
Common questions from agents and brokerages
Book Your Demo
See VoiceCharm in action. Hear the voice. Ask questions. No pressure, no commitment.
"The demo sold me." Hearing the AI handle a real call scenario made the decision easy.
— Recent VoiceCharm customer
Prefer to chat? Email us at hello@voicecharm.ai or try our live AI demo at the top of this page.